Long-term assets can only be used when the item is in stock, i.e., a purchase document for the long-term asset must be entered. Only then can the item be used as a long-term asset.

1. Create an operation to enter a long-term asset:

Reference Books → Warehouse → Operation Types

In the module, click the green «+» button to create a new entry. The accounts you use for the operation will be the ones recorded in accounting.
Create a new operation «Stock Entry» with the necessary settings and corresponding accounts. After filling in the fields, click «Save».
Note. If you use the intermediate account 1620, make sure to check in the chart of accounts that the "Inventory" checkbox is marked for this account.

2. Create an item card
Create a card, for example, «Car», select the item type «Item» with quantity accounting enabled. After setting up, click «Save».

3. Register the purchase of a long-term asset
Warehouse → Purchases
In the module, create a new entry by clicking «Add New Entry». Select the warehouse and operation «Stock Entry». Client — your company; indicate the purchase date of the long-term asset (when the asset was acquired or the latest acquisition date). In the table «Purchase Position», in the field «Item», select the created item (e.g., car) and indicate the purchase amount, i.e., for which amount the long-term asset was acquired (not the balance).

4. Create long-term asset groups
Assets → Long-term Assets → Reference Books → LT Asset Groups
Groups will be used as a reference. After that, you can use the asset, calculate depreciation, or conduct inventory.

5. Enter long-term asset
Assets → Long-term Assets → Long-term Assets
Click «Add New Entry» and add the long-term asset documents.
In the opened table, fill in the following fields:

• LT Asset Group — if automatic mode is selected, the corresponding accounts will be filled in;
• Inventory Number;
• Select the calculation method for depreciation. Four options are possible: straight-line, double declining balance, production-based, or by number of years;
• Inventory — choose the long-term asset from stock;
• Specify the date of commissioning. Note. The date cannot be earlier than the acquisition date;
• Entry into operation document — click «+» to create an act, i.e., transfer the asset from the warehouse to LT;
• Specify the residual value.

After filling in the fields, click «Save».
Depreciation entry

Open the card and register depreciation. In the table «Depreciation», record accumulated depreciation with the intermediate account 99. Indicate the date of transferring DL balances.

After registering depreciation, click «Save». The long-term asset is registered.