Order data is automatically synchronized with Site.pro, making work easier — you only need to activate the integration by following the steps provided in the instructions.

1. Create operations
2. Link the newly created operations with a series
3. Create service cards
4. Download the plugin and install it in the e-shop administration module:
Plugins → Add New → Site.pro

In the e-shop (WooCommerce) admin panel, go to the “Plugins” section and click “Add New”. Then enter Site.pro in the search field. Once you find Site.pro, click “Install Now” to download and install the plugin.

5. Configure the e-shop settings and connect Site.pro with WooCommerce:

Set the initial parameters in the Site.pro program. Settings → Integrations → API. After entering the module, click the green “” button (add service). In the window that opens, fill in the required fields.

• General settings
“Name” — the name API1 will be set automatically, but you can change it to a more convenient one. For example, change it to WooCommerce1.
• Accounting settings
• Fill in the fields marked with an asterisk and assign the previously created operations and cards.

• “Sales operation for EU private individuals” — filled in when the company is registered in the OSS system and it is necessary to separate sales to private individuals from the EU.
• “Apply the highest VAT rate from order data (for discounts, delivery and other services)” — used when products are subject to the customer’s country VAT rate, while delivery and discounts are 0%. The function automatically applies the highest VAT rate to all invoice lines so manual correction is not required.
• “Product / service attributes” — select which product attributes you will use. Click the product/service attribute on the right or “Move all”, and the records will be moved to the left. They will be marked with a green checkmark.
• Used VAT rates
• In the “Used VAT rates” field, click the “ Set VAT rates” button and fill in the fields. The VAT rates you define in the “VAT rate import” table will be assigned to each country. VAT rate configuration is mandatory.
• After filling in the specified fields, click the “ Import” button. Once VAT rates are saved, check that they are correctly assigned to each country.
Note. If you have been assigned an additional VAT payer code and are entitled to sell with a different VAT rate, add the relevant information in the settings, i.e. describe the other VAT rates used.

After configuring all parameters, click the “Save” button at the top. The system will generate an API key and password for you. The generated API key and password must be entered in the e-shop.

Video for your convenience:

• Configure the initial settings in the WooCommerce store.
It is very important to pay attention to the settings, as they determine which data will be updated in Site.pro / the e-shop.
• WooCommerce → Site.pro
Set the field values:
• E-shop ID: an identification number that is generated automatically; it does not need to be changed. It is used to identify orders in the Site.pro program in the Warehouse → E-commerce module.
• Sync orders from: specify the date from which orders from the e-shop will be generated in the Site.pro program. There are no date restrictions.
• Sync Site.pro quantities with e-shop: select “Yes” if you want product stock levels to be updated from Site.pro to the e-shop when an order is placed.*
• Try to write-off: select “Yes” if you want the product to be written off in the Site.pro program when an order arrives. This will happen automatically if the product is in stock and the product codes are linked.*
• Try to sync-price: select “Yes” if you want the product price in Site.pro to be automatically synced with the product price in the e-shop, depending on whether prices are set with or without VAT (WooCommerce → Settings → Tax).
• Try to sync-name: select “Yes” if you want product names to be updated from Site.pro to the e-shop during synchronization.*
• VAT tax rate (field removed). Functionality has been moved to the Site.pro program. In the Settings → API module, in the “Used VAT rates” field, select by country.
• Try to sync invoices number and series: select “Yes” if you want invoice numbering during order processing to come from the e-shop.
• Fill in the remaining fields in the e-shop according to the information in the Site.pro program:
• API key: enter the API key obtained from the Site.pro program: Settings → API, field “API key”;
• Private key: enter the API key password obtained from the Site.pro program: Settings → API, field “API password”;
• Access key: the access key is generated automatically in the e-shop. This key is required for security purposes — do not modify it.
Note: For all configured parameters to work correctly and for Site.pro products to be updated, the SKU code of products in the e-shop must match the code in Site.pro: Directories → Products → Product cards, field “Code”.
• Import product cards into the Site.pro program. Import products to Site.pro (BETA): to link product cards from the e-shop with the Site.pro accounting program, you can enable product card import.
• Attribute (product attribute): select the product attribute with which you want to import product cards.
• Measurement (unit of measure): select the unit of measure with which you want to import product cards.
• After filling in the fields, click “Update” and then “Run”. Only product cards that have a code will be imported into the Site.pro program.
6. Link Site.pro and WooCommerce products:
Directories → Product cards → Products

Link Site.pro products with WooCommerce store products, i.e. enter the SKU product code from the WooCommerce store into the “Code” field of the product card in Site.pro. The code can consist of up to 60 digits. A short video on how to do this:

Note. If product cards are linked in the Site.pro and WooCommerce systems, when the second record is created (i.e. the warehouse write-off document), the product will be written off.
7. Run commands in the e-shop
8. Synchronize data:
• Only orders with the status “Completed” are synchronized from the WooCommerce e-shop to the Site.pro system.
• Synchronized orders from the WooCommerce store appear in the Site.pro module Warehouse → E-commerce. If the record is shown in grey, the order has been processed and the product has been written off from the warehouse. If the record has a white background, the product has not been written off. This action can be performed manually.

• You can see which records are registered in the Site.pro system in the “Accounting information” card.
• The “Sales document series and number” field displays the sales document that will be registered in accounting.
• The “Write-off act document series and number” field displays the write-off document that will be registered in accounting.
• These generated documents are registered in the modules: Warehouse → Trade with corresponding accounts. By clicking the “View” button, the program opens the document in the “Warehouse” module. In the “Warehouse balances” section, you can see the remaining stock of products. If a record is visible in this section, the product has not been written off.