How to generate an i.SAF register?
Assign a VAT classifier to a VAT rate.Registers → Warehouse → VAT ratesIn the "Name" field, enter the name;In the "Numeric value" field, specify the VAT rate;In the "Classifier" field, select from the available codes: PVM1, PVM100, PVM12, etc.;Do not forget to specify the date in the "Date from" field.If a classifier is assigned in the VAT rates module, it is not mandatory to fill it in for purchase or sales entries.Describe the operation types.Registers → Warehouse → Operation typesIf a purchase or sales document must be included in the register, when registering the document, you must assign an operation type that specifically includes the "Include in VAT register" attribute. Also, specify the "VAT invoice type". If the type is not specified, the document type will be assigned as "INV" in the register by default.Remember that if you receive a credit invoice but assign an operation type that specifies a standard purchase, the document will reach the register with an incorrect VAT invoice type. In such a case, you need to create a separate operation type.If you do not want a document to reach the register, e.g., fuel receipts, create an operation type where the "Include in VAT register" attribute is not marked.Generate the i.SAF register.Declaration → i.SAFTo create a new document, click the "create new" button "". Select which data you will submit and for what period.After filling in the data, click the green "Generate" button. The program collects the invoices and generates the file. You can see the included invoices in the "Documents" window. If a VAT code is not specified in the client card, the invoice may not appear in this register. Check if the VAT code is entered. If the client does not have a VAT code but the invoice needs to be included in the register, enter ND in the VAT code field in the client card.Once the data is generated, a "PartNumber" is automatically created. This number is relevant for data submission.If you want to regenerate invoices, click the "Regenerate documents" button. Then all existing entries will be deleted and generated anew.If you want to generate a file to upload to i.MAS, click "Generate XML file".Line item detailing:Line No. — an invoice containing more than one VAT classifier will show as many lines as there are VAT classifiers used, but the line number for such documents will be the same.VAT INV type — the type of VAT invoice obtained from the operation type.Issue date — the document date.VAT date — the date the VAT amount was included in the accounting.Client — information obtained from the client table. If client data needs to be changed, it can be updated in the client card, and this data will update in the register.No document data will update if you change it in the registration forms. To update the data, you must regenerate the documents.You can edit a document line:If you need to adjust cents, e.g., the VAT amount in the register is one cent higher than it should be, or if multiple VAT classifiers are used and you need to add one cent to one line and subtract it from another line.If it is a special taxation invoice and this needs to be indicated.Import the generated invoice register into the VMI system. Note. If mapping is performed, it is not necessary to specify the VAT classifier in the purchase or sales record under 'Sales positions'. For the i.SAF register, data is selected as follows: if the classifier is not specified at the position level, it is taken from the VAT rate settings. Note. If a file with the same number is submitted to the i.MAS system, the old record in VMI will be deleted and overwritten with the newly submitted one. Note. Remember that after uploading the file to the VMI system, you must confirm the uploaded register. Note. If an incorrect type was specified in the operation type and you change it, it will not change automatically in the register — you need to regenerate the documents. Note. VMI verifies data according to the information provided by the Centre of Registers. Therefore, if the client's name does not match, you will see orange notifications in the i.MAS system, but these are just informational messages — you will still be able to confirm the registers with them.
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Accounting Software

How to generate an i.SAF register?

  1. Assign a VAT classifier to a VAT rate.

    Registers → Warehouse → VAT rates
    • In the "Name" field, enter the name;
    • In the "Numeric value" field, specify the VAT rate;
    • In the "Classifier" field, select from the available codes: PVM1, PVM100, PVM12, etc.;

    • Do not forget to specify the date in the "Date from" field.

      Illustration of VAT rate assignment

  2. If a classifier is assigned in the VAT rates module, it is not mandatory to fill it in for purchase or sales entries.

  3. Describe the operation types.

    Registers → Warehouse → Operation types

  4. If a purchase or sales document must be included in the register, when registering the document, you must assign an operation type that specifically includes the "Include in VAT register" attribute. Also, specify the "VAT invoice type". If the type is not specified, the document type will be assigned as "INV" in the register by default.

    Operation type settings

  5. Remember that if you receive a credit invoice but assign an operation type that specifies a standard purchase, the document will reach the register with an incorrect VAT invoice type. In such a case, you need to create a separate operation type.
  6. If you do not want a document to reach the register, e.g., fuel receipts, create an operation type where the "Include in VAT register" attribute is not marked.

  7. Generate the i.SAF register.

    Declaration → i.SAF

  8. To create a new document, click the "create new" button "". Select which data you will submit and for what period.

    i.SAF register generation window

  9. After filling in the data, click the green "Generate" button. The program collects the invoices and generates the file. You can see the included invoices in the "Documents" window. If a VAT code is not specified in the client card, the invoice may not appear in this register. Check if the VAT code is entered. If the client does not have a VAT code but the invoice needs to be included in the register, enter ND in the VAT code field in the client card.

    Once the data is generated, a "PartNumber" is automatically created. This number is relevant for data submission.

    If you want to regenerate invoices, click the "Regenerate documents" button. Then all existing entries will be deleted and generated anew.

    If you want to generate a file to upload to i.MAS, click "Generate XML file".

    Illustration of i.SAF document regeneration

  10. Line item detailing:
    • Line No. — an invoice containing more than one VAT classifier will show as many lines as there are VAT classifiers used, but the line number for such documents will be the same.
    • VAT INV type — the type of VAT invoice obtained from the operation type.
    • Issue date — the document date.
    • VAT date — the date the VAT amount was included in the accounting.
    • Client — information obtained from the client table. If client data needs to be changed, it can be updated in the client card, and this data will update in the register.
  11. No document data will update if you change it in the registration forms. To update the data, you must regenerate the documents.
  12. You can edit a document line:
    • If you need to adjust cents, e.g., the VAT amount in the register is one cent higher than it should be, or if multiple VAT classifiers are used and you need to add one cent to one line and subtract it from another line.
    • If it is a special taxation invoice and this needs to be indicated.
  13. Import the generated invoice register into the VMI system.

Note. If mapping is performed, it is not necessary to specify the VAT classifier in the purchase or sales record under 'Sales positions'. For the i.SAF register, data is selected as follows: if the classifier is not specified at the position level, it is taken from the VAT rate settings.

Note. If a file with the same number is submitted to the i.MAS system, the old record in VMI will be deleted and overwritten with the newly submitted one.

Note. Remember that after uploading the file to the VMI system, you must confirm the uploaded register.

Note. If an incorrect type was specified in the operation type and you change it, it will not change automatically in the register — you need to regenerate the documents.

Note. VMI verifies data according to the information provided by the Centre of Registers. Therefore, if the client's name does not match, you will see orange notifications in the i.MAS system, but these are just informational messages — you will still be able to confirm the registers with them.