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  • Table of Contents:

    How to process a salary advance payment for an employee?
    Steps for advance payment via the "SEPA payments" module: Personnel → EmployeesSelect an employee and enter the bank account number in their card to which the advance and salary are transferred;Open "Agreements" in the selected employee's card;Enter the advance payment amount in the employee's employment contract:Generating a SEPA file for advance payment:Bank → SEPA payments → Create new entryIn the window that opens, enter the cor. account used for salary accrual in the "Cor. account codes (comma separated)" field, then click the "Salary advances" button and select "Write down salary advance payments from employee agreements"After selecting the function "Write down salary advance payments from employee agreements", all employees are selected into the SEPA file according to:if the "Advance" field is filled in the employee's agreement;the bank account specified in the employee's card starts with the symbols "LT";the worked period of active employees is greater than 14 days (i.e., the employee's start date is more than 14 days before the advance generation date);When generating the SEPA file, the How to add a new employee? account is also updated (assuming the bank account entered in the employee's card is correct).Generating the SEPA file by clicking the "Generate XML" button.Upload the generated file to the bank platform you use;Transferring the formed advances from SEPA payments to the Payroll accrual window Bank → SEPA payments Open the advance payment entry and after clicking the "Salary advances" button, select "Write down advances to Payroll module" Note. The write-down may fail if an entry has not been created in Payroll → Payroll. Create a salary accrual entry by clicking This function automatically records the advance payment in the "Payroll" module for each employee using the deduction code "38 :: Paid via bank (cashier)". Note. If a warning message appears with the employee's first and last name, the write-down does not occur; you need to unlock the locked Payroll entry and repeat step 5.
    FAQ
    ›
    Accounting Software
    ›
    Salary
    ›
    Payroll
    Accounting Software

    How to process a salary advance payment for an employee?

    Steps for advance payment via the "SEPA payments" module:

    1. Personnel → Employees
      • Select an employee and enter the bank account number in their card to which the advance and salary are transferred;
      • Open "Agreements" in the selected employee's card;

        Enter the advance payment amount in the employee's employment contract:

        Entering the advance amount in the employee's employment contract

    2. Generating a SEPA file for advance payment:
    3. Bank → SEPA payments → Create new entry

      In the window that opens, enter the cor. account used for salary accrual in the "Cor. account codes (comma separated)" field, then click the "Salary advances" button and select "Write down salary advance payments from employee agreements"

      Writing down salary advance payments in a SEPA file

    4. After selecting the function "Write down salary advance payments from employee agreements", all employees are selected into the SEPA file according to:
      • if the "Advance" field is filled in the employee's agreement;
      • the bank account specified in the employee's card starts with the symbols "LT";
      • the worked period of active employees is greater than 14 days (i.e., the employee's start date is more than 14 days before the advance generation date);
    5. When generating the SEPA file, the How to add a new employee? account is also updated (assuming the bank account entered in the employee's card is correct).
    6. Generating the SEPA file by clicking the "Generate XML" button.
    7. Upload the generated file to the bank platform you use;
    8. Transferring the formed advances from SEPA payments to the Payroll accrual window

    Bank → SEPA payments

    Open the advance payment entry and after clicking the "Salary advances" button, select "Write down advances to Payroll module"

    Transferring advances to the payroll module

    Note. The write-down may fail if an entry has not been created in Payroll → Payroll. Create a salary accrual entry by clicking

    This function automatically records the advance payment in the "Payroll" module for each employee using the deduction code "38 :: Paid via bank (cashier)".

    Using the deduction code in the payroll module

    Note. If a warning message appears with the employee's first and last name, the write-down does not occur; you need to unlock the locked Payroll entry and repeat step 5.

    Warning message regarding a locked Payroll entry

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